Passport Services- FAQ
Q1. How do I apply for a Passport?
A. All the applicants are advised to visit VFS visa application Centre at VFS GLOBAL Pvt Ltd, Address: 36/28, P S Tower, 10 Floor, Soi 21, Sukhumvit, Klong Toe Nua, Distt. Watana, Bangkok 10110.
Call Centre Number- 022583063-64, Submission Time: 8:30 am to 2:00pm, Collection Time:4:30 pm to 5:30pm.
Q 2.What are the various passport services and which form has to be filled in?
A. The various passport services are:
No extensions of validity on passports issued. There will always be a re-issue on a new application.
Q3. What type of passport applications are processed by IVS?
Q 4. What type of photographs are required for Passport?
A. The photo specifications are as follows:
Q5. Can an applicant request for a change or amendment in any of the personal particulars in his/her passport at the time of re-issue of his/her passport?
Q6. Do I need an appointment to submit my application at IVS?
Q. What is the definition of damaged passport?
A. Damaged passport is classified further based on the extent of damage, i.e.:
Q. What is the procedure to apply for duplicate passport in case of damaged passport?
A. To apply for a duplicate passport in case of damaged passport, you will have to apply for "Re-issue" of passport.
Loss of passport
Q. What do I do if I lose my passport?
A.Loss of passport should be immediately reported to the nearest Police Station and an FIR to be filed. You can apply for "Re-issue" of passport at IVS Passport application center and submit the required documents including the FIR along with your passport application form.
Q. What can I do if I have lost my passport and have to travel to India urgently due to an emergency like serious illness or death in the family?
A. You need to contact the Indian Embassy to apply for issuance of another Passport. A Tatkal passport may also be issued for returning to India after verification of your Indian nationality/origin/particulars.
Q. I am an Indian. I lost my Indian passport but I do not have a photocopy of the same. What should I do?
A. A photocopy of your old passport should be produced, if it is available. If the passport photocopy is not available, you will be required to produce the previous passport details such as the Passport number, Date of Issue, Date of Expiry and Place of Issue while filling the passport application form at IVS.
Change of Appearance
Q. My appearance has changed. What should I do?
A. To change the photograph in the passport, you have to apply for "Re-issue" of passport.
Change of Name
Q. My name has changed. Can I travel in my previous name? Otherwise, how do I change the name on my passport?
A. Once you have changed your name, it is advisable to have your name changed on your passport as well.
You must have a court order duly certified by the Ministry of External Affairs, New Delhi to change your name in the passport and apply for a "Re-issue" of passport.
Q. What documents are required when there is a change in name on account of divorce?
A. You are required to produce a Notarized copy of your Divorce Decree duly certified by the Ministry of External Affairs, New Delhi and apply for a "Re-issue" of passport. Once you have changed your name, it is advisable to have your name changed on your passport as well.
Q. There is a mistake in the spelling of my name in the passport. What can I do?
A. If you find any mistake/error in the particulars printed in the passport booklet as per the application form submitted, please return the passport for necessary rectification before using it for any international travel and within 1 month from the date of issue. If there is a misrepresentation of facts, then a penalty could also be imposed. However, applicants are requested to ensure that the passport applications are submitted without any errors since applicants have themselves fed the data.
Q.The Surname field is blank on my passport. And my full name is written in the Given Name field. What is the process to add the surname to my passport?
A. If the surname field is blank and the full name (first and last name) is written in the given name field, then even to move/add the last name in the ‘Surname’ field, you have to follow the name change process. Additionally, you will have to produce a Duly Notarized Sworn Affidavit for change of name.
Q. Explain Adult, Minor child and Maiden to Married change in name.
Maiden to married change in name
When a person (traditionally the wife) assumes the family name of the spouse after marriage, that name replaces the birth name (Family name since birth) is known as maiden to married change in name.
IMPORTANT: In this case, only the last name can be changed on the basis of ‘Marriage certificate’. If the first name also changes along with the last name, then the applicant needs to follow the process of complete name change.
Adult change in name
When a person adopts a name different from their birth name (Name since birth) will lead to a change of name. This also applies to person who re-arranges their current name.
Minor child change in name
When a minor child adopts a name different from their birth name (Name since birth) will lead to a change of name. This also applies to person who re-arranges their current name.
Q. If a change in name is not due to marriage then?
A. You need to follow the process of change in name.
Change of Date of Birth / Place of Birth
Q. What is the process to change the date/place of birth in the passport?
A. To change the date/place of birth in the passport, you have to apply for a "Re-issue" of passport and get the specified change done in the personal particulars. Applicants seeking change in date of birth or place of birth are to visit the Embassy first and seek approval before submitting application to IVS if there is no court order for the change sought.
Change of Spouse's Name
Q. What is the process to endorse my spouse's name on my passport?
A. To endorse the spouse's name on your passport, you have to apply for a 'Re-issue' of passport and get the specified change done in personal particulars.
Q.My spouse is a foreign citizen. What document(s) do I need to submit along with my passport application to include his/her name in my passport?
A. For the applicants whose spouse is a foreign citizen and the name needs to be included in the passport, one of the following documents need to be submitted along with the passport application:
Q.What documents are required for deletion of spouse's name on account of divorce?
A. Court certified copy of Divorce decree or Notarized copy of Divorce certificate duly certified by the Ministry of External Affairs, New Delhi.
Change of Address
Q. How do I change the address on my passport?
A. To change the address in the passport, you have to apply for a "Re-issue" of passport and get the specified change done in the personal particulars.
Passport service for Refugees
Q. Are there any Passport Services for Refugees?
A. No Indian Passport Services are available for Refugees.
Q.What is the definition of minor for issue of passport?
A. Applicants less than 18 years of age are considered as minors for issuance of passport.
Q.I have a one-month old baby? Does the baby require a separate passport or his/her name can be endorsed in one of the parents passport?
A. Endorsement of child's name in parent's passports is not allowed anymore. Every minor should have his/her own passport.
Q. In case of minor's passport, whose parent is abroad, is it mandatory to obtain that parent's consent to apply for the child's passport? If so, what is the procedure?
A. If parent(s) of the minor holds a valid passport, then an attested photocopy of father’s passport needs to be submitted along with the application form. Both parents should have valid passports and each other’s name should be endorsed and printed on their passports. If not, a copy of the marriage certificate is a must.
Q. What are the requirements regarding appending thumb impression of a newborn on the application form?
A. There is an earmarked space for the purpose. Left thumb impression for a male child and right thumb impression for a female child needs to be appended at this earmarked space.
Q.If I have filled out a Form for a Minor – who has to sign the application?
A. Applications for Minors (under the age of 15) must be signed by the applicant as well as by both Parents.